Key Output

Computer parsed QuickBooks (Chart of Accounts, Vendors, Bills, Bill Payments, GL Detail) and delivered two things: a direct answer to the vendor payment question and a comprehensive setup audit.

For the vendor payment answer, it identified the construction vendor (Skyline Construction LLC), listed two YTD payments totaling $1,350,000 with dates, payment IDs, amounts, and memo descriptions in a clean table.

For the setup audit, it ran a seven-part validation covering Chart of Accounts completeness, vendor master integrity, bill status accuracy, bill-to-payment reconciliation, GL balance checks, and missing-entry detection. It surfaced five specific issues including two payments missing from the GL ($281K in phantom AP), a bill status mismatch, an apparent overpayment caused by a mis-allocated payment split, and two missing account categories (Equity and Long-Term Liabilities). It also confirmed what's working well: all GL transactions balance, all vendor IDs match, core account types are present, and terms are consistent.

The output is structured to hand the issues list directly to a bookkeeper or accountant with clear next steps for each fix.

Tips

• Ask both "check" and "tell me" in one prompt: Computer handles diagnostic and lookup queries together, so you don't need separate tasks for "is it set up right?" and "how much did I spend?"

• Be specific about the vendor or category: If you have multiple construction vendors, say "How much have I paid Skyline Construction this year?" to avoid ambiguity. Or go broader: "Break down all vendor payments by category for Q1."

• Follow up with fixes: After reviewing the issues, ask Computer to "Draft the correcting journal entries for the two missing GL payments" or "Reclassify P-2002 across B-1001 and B-1002" to get actionable entries you can post directly.